ELARC VAC MEETING 6-28-07

1. OPENING ROUND

2. REVIEW GROUND RULES

3. CLARIFY AGENDA/MINUTES

4. DISCUSS UPCOMING BOARD RETREAT JULY 7, 2007
MARK STARFORD: DISCUSSED THE ROLE OF THE BOARD/ADVISORY COMMITTEES
A. OUR GOAL IS T BRING ALL ADVISORY BOARDS TOGETHER
B. WHAT SHOULD THE DAY BE LIKE? REPRESENTING DIFFERENT AREAS OF VENDORSHIP
C. WHAT WILL WE DO TO START PARTICIPATING MORE CLOSELY AND BUILD SENSE OF COMMUNITY AND BUILD COMMUNICATION?
D. ENSURE THAT EVERYONE UNDERSTANDS WHAT IS BEING SAID/DISCUSSED
E. BOARD RETREAT INPUT QUESTIONS ANSWERED IN SMALL GROUPS TODAY

** CAC survey data will also drive retreat conversation - over 200 survey responses collected

ALANA HAMPTON: RETREAT PROCESS
GROUPS ANSWERED 2 QUESTIONS FOR RETREAT
1. WHAT DOES IT MEAN TO WORK COLLABORATIVELY AS A DIVERSE GROUP?
2. WHAT DOES IT LOOK LIKE TO THE VAC?



GROUP 1
1. Better communication between vendors
2. Every vendor should have a monthly CAC and send a representative to the RCs CAC to bring back info. for consumers
3. Have CAC from all RCs go into communities and do a survey with consumers at least once a year to get feedback
4. Hire more SCs to lighten caseloads so that they can work more intimately and efficiently with their clients
5. Have more if not all flyers and info provided to consumers in plainer language with graphics


GROUP 2
1. Communication: Transparent, unfiltered form for discussion among stakeholders
2. VAC will provide ways for parents and clients to get information about their service options
3. Opening dialogue between agencies and the consumers they serve.

GROUP 3

1. Board and VAC member to have a mutual understanding of what each party does
2. continue the dialogue/partnership
3. Future improvements
Provide the Board with more concrete action items and recommendations in a more formal and structured way
Develop consistent ways to select quality, committed VAC members that understand the duties, commitment and VAC objectives.


GROUP 4
1. Transportation provider should not be part of the VAC b/c input because VAC meeting not addressing Transportation's concerns; want more participation from RC
2. ELARC's VAC and board of Directors have common goals and work in unison to achieve mutual vision.
3. Establish a PLAN OF ACTION when consumer is at at providers responsibility for long time to consumers floating around.
4. Resolve consumer issues rather than changing providers.

Six Representatives of the Committees will participate at the retreat
1. Oscar Carvajal-Infant Development
2. Tammy Bachrach-ILS, SLS, SE
3. Teresa Groak-Behavioral Services
4. Pat Thornburg-Supported Employment
5. Need Rep from Residential: Joyce will make contacts
6. Doug Pascover,ILS
7. Alana Hampton-ABA emphasis on child
8. Baldo Paseta -Transportation: need confirmation

All Representatives were voted in May 07 to participate in retreat.

5. WHAT'S GOING ON IN THE SERVICES THAT WE PROVIDE?

6. REVIEW ACTIONS/BURNING ISSUES: none

7. CLOSING ROUND

June 07
Minutes:Teresa Groak
Hospitality: Alana Hampton
Mentor:Doug Pascover