Thursday, November 15, 2007

ELARC VAC MEETING MINUTES: 11/15/07

OPENING ROUND

CLARIFY AGENDA/MINUTES
Minutes approved.

REPORT ON AD HOC COMMITTEE
Ad Hoc (subgroup of Board Members following up on Retreat Debriefing)Meeting scheduled for next month; Cathay Liu will attend.

GUEST SPEAKER: Jesse Padilla
Social Relationships conference was a success and a follow-up was requested.
Add to Agenda for Jan. 07: Power Point Presentation for CAC to discuss outcomes with VAC regarding accountability, etc.

Joint CAC, FAC and VAC meeting will be held in January 2008; date TBA. CAC and FAC representatives were present during VAC meeting.

Patricia De Los Santos will follow-up and help coordinate the ballot to pick one VAC-driven concern to present to the AD HOC Board meeting in Dec. 07. Patricia will email Cathay Liu.

WHAT'S GOING ON IN THE SERVICES THAT WE PROVIDE?
State Council have grants available for new and innovative programs. Flyer went out in the mail and deadline is Dec. 20, 2007

Uniform Holiday Schedule will be due March 31, 2008.
Transportation options are being explored with Access Services. Requesting from Social Services agencies any feedback from community to share any gaps in transportation. Contact Frances Jacobs.

Joyce Miramontes: On Dec. 4, 2007 will start on-going forum to explore opportunities for our consumers.

NOMINATIONS FOR CHAIR RESULTS
CHAIR: CATHAY LIU
VICE-CHAIR: JOE DONOFRIO

REVIEW/ISSUES
Discuss incentives to increase VAC voter participation.

Suggestions: raffle, mail separate flyer, teleconferencing, phone calls, emailing electronic ballots, networking, add biography on each candidate, break VAC groups into specialized subcommittees.

Ideas to make VAC meetings more meaningful:

Promotional notice to do Teleconferencing with Whittier Office in January 08. Send brochure or mailer with more information about VAC and how we address consumer, family, and vendor issues/concerns.

Reevaluate Forum Format; use offshoots of other forums; Vendors are meeting for other specialized meetings.Separate flyers, agendas, invigorating speaker: what are they going to take away with them.

January will announce kick-off: Miguel Lugo - ELARC CAC Chair; flyer/brochure to be developed by Teresa/Tammy

Continental breakfast:

Patricia - fruit platter
Joe - coffee
Teresa - croissants
Brady - juices, cups, napkins
Cathay - quiche
Tammy - sweet pastries, utensils

Frances Jacobs will review mailing list to assign partner calling. Emily Lloyd from ECF will donate raffle item for January. Toolkit for Vendors to know what consumers want. Take 10 minutes to do survey in January and be part of the drawing. Announce Vendor participants names on border of VAC agenda.

Mailer due first week of the month (Wed. Jan. 2 deadline)

Flyer/Brochure: Teresa/Tammy

DRAFT of Survey will be developed for 1/24/01 meeting by Cathay, Tammy, Joe, and Doug

CLOSING ROUND
Next meeting is in January 24, 2008

Hospitality: Continental breakfast
Mentor: Cathay Liu